How To Choose The Right Conference Venueby David M. Where News Comes First
Choosing the right setting for your next event or conference is crucial to its success and there are a number of factors to consider when selecting a venue.
Here are some of the key questions to ask yourself when looking for the right conference venue;
the venue reflect your business and its values? It is essential that the
conference facility accurately represents your business’ identity and image.
the venue’s staff provide the right experience for your attendees? Staff should
be well presented, helpful and customer service driven ensuring that your
guests are given the best experience possible whilst attending your event.
the venue in the right location? Consider where your guests will be arriving
from and assess whether the venue is easy for them to get to. If you have
attendees arriving from different parts of the country it is advisable to
choose a location with good transport links and with accommodation close by in
case overnight stop-overs are required.
Check that the venue is available on the dates required and the amount of
flexibility offered by the venue on changing the booking date should you need
it the right size? Check the seating capacity of the venue to ensure you have
enough room for all of your guests. Likewise, if you are holding a relatively
small event you will want a more intimate setting.
equipment be provided? Key items such as projectors, electronic whiteboards and
stationery are often included when hiring out conference venues. However double
check with your provider that this will be the case.
there reliable internet access? Providing free wi-fi and internet access for
your attendees and speakers is an important part of hosting a good conference.
refreshments provided? You will also need to confirm that attendees with
special dietary needs, vegetarians and vegans can be
there a bar or restaurant area for entertainment and post-event networking?
- The cost of hiring the venue will also hold
considerable weight when you are making your decision. Some key points you need
to consider are; whether a deposit is required and if so is this refundable?
When is full payment required? Can the price be negotiated or are there any
discounts available? What is their cancellation policy?
Created on Dec 31st 1969 19:00. Viewed 0 times.