Different types of document management system

by Shalini Dixit Be updated about Technology

Document may be of two types- Digital and manual. There is a need for management of documents whether it is digital or manual. Management helps in keeping the data in a proper way so that it is easier to use it for different purposes. Not only managing, document management system also helps in tracking and storing of various documents. In business, the Document Management Systems has become extremely important as they help in narrowing the different processes of business along with improving collaboration among the various employees. Due to the evolvement of digital form DMS, the accuracy in different fields of business has increased which were impossible with the manual management system.

Different applications of DMS

Microsoft SharePoint- This is the most popular and commonly used DMS which is used in the world of business. There are a lot of built-in features that comes with this application. The workflow templates which are built in lets you automate the processes of approval, archiving and review. It helps you in developing, managing or analyzing the workflows. Thus, you can make your collaborative processes even more efficient with this app. Another advantage of this DMS is that the documents which you have published can be viewed and also edited by your colleagues. You can create blogs through SharePoint. Managing task lists, deploying workflows, publishing reports and analyzing data becomes extremely easy with the help of this app.
Open Text Document Management- This application is used mainly for saving and categorizing the various electronic documents. With the help of this application, employees can retrieve any data faster and in an efficient manner. Thus, it helps a company to comply with the business or any regulatory standard in a better way. Open Text lets you provide comment to the documents which your other colleagues can view. It also tracks the most regularly viewed documents. The app lets you work from other applications which are document authoring and hence makes working very easy.
IBM Office Document Management is a product of IBM. This application very flexibily integrates with other similar applications. Not only DMS applications, it also supports email software apps. It helps you in creating individual documents and share them among your colleagues to let them view it and analyze the electronic documents.

Summary

Document Management Systems exists from ancient times. The app form of it has helped grow business a lot.