Your guide to selecting the best event management software in 2019.

by Lead Retrieval App Lead Retrieval App for Trade Shows

Choosing the best event management software for your events can be an uphill task with thousands of providers offering various features and dozens of pricing options. Yet, modern event planners cannot create memorable events without a robust event management software. If you are thinking of boarding the event management software bandwagon but don’t know where to get started, then we are here to help?

Read this article to find the answers to all your questions and remove all your apprehensions.

The Most Popular Forms of Event Management Software

Of all the event management software solutions and features offered, event registration remains the most popular form of among this technology. Email marketing tools and survey tools are also on the rise. So how do you choose the one that fits your event the best? Here are a few things to consider and remember while taking this leap of faith and investing in it.

All-In-One vs Point Solutions

Choose if you want an entire event management software platform to manage your events or opt for independent tools. Best event management software is those that help planners manage complex events with different needs effectively.

Consider Pricing

Needless to say, pricing remains the major pain point of event planners. But let this not be the only factor for considering or not considering the best event management software. Look at a software that you think will help prove your event ROI.

After Sales Support

Choose a provider that has a responsive support team to guide you when you get stuck with their technology. It is critical to have it if you want to quickly climb up the learning curve.

Now that you know the major factors that influence a planner’s decision to invest, let us look at other points to remember when investing in the best event management software in 2019.

At Eventdex, we refrain from recommending one solution provider over another because there is no way to determine the “best” solution. It all depends upon your needs and events. After all, there is no one-size-fits-all when it comes to events. Let’s take a higher level approach and help you select the best event management software for 2019, keeping most common preferences of event planners in mind.


Event planning is as it is a labour intensive and stressful job. Make sure you don’t addon to the pile of work by choosing a software that doesn’t integrate with your CRM. Ensuring that event management software integrates with the rest of the technology you are using can help you save a ton of time that would otherwise be spent on manually transferring it. Integration also reduces the scope for human error while transferring critical data.

Event Management Platform

All-in-one dashboards have become quite popular over the years as they help you plan and monitor all stages of event planning in real-time. Event management platform is a sophisticated tool that offers a complete suite of tools – from finding the perfect venue, event registration and promotion to check-in and badge printing. On paper, selecting a platform makes a lot of sense for planning events. But,in the end, it totally depends if you have such requirement.

Checking Credentials of the Solution Provider

One of the most overlooked aspects while selecting an event management software solution is the effective due diligence of the technology provider. This is an extremely critical step even before you send a request for proposals. Do ask for client testimonials, case studies and read reviews of the provider you have shortlisted. In an age of tighter data privacy laws, you don’t want an event management software provider who misuses your client data and lands you in trouble for that.

On-site Support

We have already spoken of offline support you need when you get stuck with the event technology while planning events, but what about on-site support?  Most of the technology providers don’t understand how events work – this may sound ironical, yet it is true. Events don’t run throughout the year. You can live with your event management software not working for 2-3 months but definitely not 2-3 weeks before the event.

Therefore, there should be some handholding or presence onsite of the vendor for vital technology stacks when planning a complex event. And yes, this also depends upon your needs. You definitely won’t need on-site support if you plan smaller events like workshops and fundraisers. But for multi-day, multi-session events, this might just be the key to your success.

To Sum Up

If you are planning to invest in event technology, then the time is now. Event technology has huge advantages and can be your superhero who saves the day. But how you choose the technology will be the deal breaker. So, take your step wisely and invest in a technology that is customizable and scalable according to the demands of your events.

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Created on Jan 9th 2019 05:38. Viewed 407 times.


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