Why You Should Scrap In-House Team and Look for a Competent Data Entry Service Provider?

by Mayra Justin Back Office Centers

Data entry looks deceptively simple on the surface. This is one of the biggest reasons why companies do not give it the due attention that it deserves. Most of the times, errors in data entries go unnoticed. Generally, there are no immediate repercussions due to bad data entry. It is only after erroneous data is allowed to accumulate in a database for long that real problems start to surface.

Problems Due to Bad Data Entry Practice

Error-ridden database has no value for a business operation. Maintaining such a database renders the whole point of data entry operation moot. Neither can you use the database for deriving insights through business analytics, nor can you refer to it in the future. In worst cases, when you have to furnish the data in front of regulatory bodies, bad data can lead to hefty fines and sometimes business-crippling lawsuits.

The most common reason for bad data entry practices lies in the approach of most companies. As they believe it is a simple process, they run it in-house using substandard resources. Therefore, data entry fails to serve its purpose. The solution to the problem of data entry lies in outsourcing. By outsourcing this task to a competent data entry service provider, one can not only reduce the cost of operation but also improve its quality.

Criteria for Selecting a Capable Data Entry Services Provider

In case, you are facing problems in your in-house data entry process or want to future proof your business against bad data entry practices, it is best to find a vendor based on the criteria mentioned below:

1. Look for quality software solutions: Most data entry tasks can be expedited and still performed better with the use of cutting-edge software. UiPath Robotic Process Automation, Nuance Omnipage, Power PDF and Presto PageManager are some of the best software solutions available in the market that can enhance the quality of work. While running an in-house operation most companies cannot find the capital to fund the purchase of expensive software. However, good data entry service providers have the desire and purpose to make such an investment as most of their work is dependent on the software they use. Hence, it is best to always check the software your vendor will be using before partnering with him.

2. Look for versatility: There will be times when you would have to perform tasks that are an extension to the core data entry process. For example, you may have to perform OCR (Optical Character Recognition) to digitize data that is available in hard copies. It will be difficult for you to find a new vendor for such a small thing, hence, it is best to check if the potential vendor is versatile enough to meet your future requirements.

3. Look for scalability: The scope of data entry is vast. And, with the emergence of business analytics, the implementation of Big Data requires access to massive amount of data. So, it is always best to insure yourself against future requirements by employing a data entry services provider that can scale according to your needs.