Types of Video Conferencing Solutions & Systems Used by Businesses

by Andrew Lope Business promotion

Video calls and video conferencing were already essential modes of communication and collaboration in professional environments. They gained real momentum after the advent of covid-19 pandemic that brought the world into a global lockdown. Businesses were forced to operate right from under one roof. In this situation, video calling and video conferencing solutions emerged as a boon for them across the globe and ensured that they survive the lockdown period while not affecting their efficiency and productivity at all.

Businesses and companies belonging to every industry exploited these solutions to their fullest potential and made them the most powerful mode of communication. In this article, we go through different types of video systems that businesses can leverage.

What Is Video Conferencing?

Video conferencing is a mode of communication used by businesses and common people for exchanging information in the form of audio-video and files. It can be initiated using any device that supports audio and video, such as smartphones, tablets, laptops and computers. From the safety point of view also, video conferencing solutions are unmatched as companies come with end-to-end encryption and a high level of security guaranteed for discrete online conversations and meetings.

What Does Data Say?

In various research, more than 94% of businesses acknowledged enhanced productivity and reduced business operational cost due to video conferencing solutions and video conference systems. These researches also reveal that 83% of large companies invested in purchasing high-quality software and using it regularly for business operations and data security at the same time.

Types Of Video Conference Systems

Telepresence Video Conference Systems

This is the most common form of video conferencing process. The technique uses a telephone and a network connection to simulate a live communication or meeting between people at different locations. In this video conferencing, television screens, large monitors etc., can be placed on a table or wall-mounted with cameras positioned at eye level. Businesses also use 3D or holographic images to make meetings more interactive and realistic. This is an expensive solution, but the quality it delivers gives an immersive experience to the users.

Video Conferencing System Per Room

Another very common video conference system is ‘in-room video conferencing’, and for this, you will need a MCU or Multiple Control Unit. Then, other things required, like video conferencing endpoints and a stable Internet connection, will also be required. Virtual video meetings can be organised with all stakeholders as soon as the necessary equipment and video conferencing systems are deployed in the room. It is extremely easy to use, and the quality entirely depends on the speed of the Internet at the site.

Desktop Video Conference System

This is the simplest form of video conferencing and is super easy to use. It has become immensely popular among smaller organisations due to its simplicity in usage and because not too much hardware or software is required for this. The user just needs a desktop or a laptop, a smartphone or a tablet or any other smart device that has video conferencing software. The devices used for this video conference type should be equipped with a good-quality camera, audio settings, and not to mention high-speed Internet connectivity. This is a plug-and-play kind of video conferencing technology that is simple to use, very convenient and the most affordable as well.

Service-Based Video Conference System

In this type of video conferencing, the service provider holds most of the control and being a telecommunication carrier; they plan and support the network configuration as well. The benefit for a business is that it will save time and expenditure of resources. The only thing organisations have to do is choose the technology they need for video conferencing.

Codec

This video conferencing technology is similar to the one discussed above but uses an exterior display camera and microphone. It is ideal for those who move around on a call and may require shifting locations between the calls only. Codec cost is usually based on licensing fees, and maintenance fees are an additional charge.