Tips for Organizing an Event at Convention Hall in Bangalore

by Ishika Sharma Lets start now

Day in and day out, the Conventional hall in Bangalore hosts many events and conferences. Where some turn out to be very fruitful, some witness a failure. If you are planning an event at a conventional hall in Bangalore, here are some helpful tips for you.

What is your purpose?

The first thing is to know your purpose. Why do want to organize an event at a conventional hall in Bangalore? Is it a promotional activity? Is it a business meet? Is it an educational gathering? Is it a fundraising event?

Delineate the format

The format comprises of the concept, duration and timing, layout of the conventional hall in Bangalore, work distribution, services, sound, and catering.

Try out new formats to make your event different from others. Right from the concept to the services, put something new on the table.

Take your budget into consideration

You must always prepare a budget with a margin. If anything goes wrong, you should have enough finances to fix it.

You must prepare a template and note down how much the event demands and how much can you spend? If the difference is major, reflect where you can trim the expenses. For instance, if the venue is expensive, you can look for smaller and more economical Banquet halls in JP Nagar. If the food is costing too much, you can consider dropping something from the menu.

Book a good venue

In Bangalore, you can easily book a venue for such events. There are options for every budget ranging from grand conventional halls to comparatively smaller banquet halls in JP Nagar.

Choose a venue which is well-connected to the major locations of the city. Selecting a convention hall in Bangalore in the city center is the best option.

Distribute the responsibilities

Not in your wildest dreams you can imagine organizing an event all alone. Teamwork puts up the best show. Form teams and distribute all the responsibilities among the members.

Divide the responsibilities into sections like the stage, sound, lights, catering, venue decoration, equipment arrangement, marketing, press, etc. Allot the responsibilities of these sections to different teams.

Promotion

Promotion is indeed an important part of the event. Unless people know about the event, they won’t turn up.

Plan a promotional strategy and begin promotion months before the final day. Spread your word through media as it reaches the bigger section of the audience.

Invitations

Send personal invitations to important guests. Send out invitations weeks in advance. Remind them through a call a day before the event.

Feedback

Once the event is over, don’t forget to take the feedback from the guests. This will help you to plan a better event in the future.