Setup Multiple Users in QuickBooks

by Jay Holmes ReconcileBooks

This issue with QuickBooks desktop multiple user’s mode is faced by the user when they are trying to launch the company file located on another PC. In this case, the screen automatically displays QuickBooks multi user mode not working. In this article, we have provided you the complete setup for setting up multiple users in QuickBooks. How to set up multiple users in QuickBooks Online, you need to follow this step-by-step procedure. It is commonly used to give your accountant, bookkeeper or tax professional access to your data. Yes. QuickBooks Online (QBO) allows multiple users to work simultaneously at the same time with the different work stations. Though, the only shortcoming will be if the users edit the same existing transaction at the same time.

Causes of QuickBooks Online Access to Multiple Users

There can be several causes for this error of multi-user mode QuickBooks to appear, such as:

QuickBooks may not be installed on the server.

The hosting settings may not be configured properly.

The antivirus or the firewall may not be allowing communication between user computers.

QuickBooks company file is not being opened by the database server

Windows file permissions were not set properly.

What Version of QuickBooks Online Is Right For You?

What version your business needs depends on the number of required users, the size of your business (the number of invoices and payments you handle each month), and the type of reports you require.

QuickBooks Online comes in four different packages that vary in functionality offerings depending on your business needs. All versions will be able to track income and expenses, capture and organize receipts, maximize tax deductions, and invoice and accept payments.

See Also: QuickBooks Error Code 1327

Multi User Mode is a feature inbuilt in QuickBooks accounting software, permitting multiple users to access the same company file at the same time. It should be duly noted that every user who wishes to access the company file and utilize the multi-user mode in QuickBooks must have the QuickBooks license to do so. We are aware of the fact that despite being a meticulous software, it is bound to face errors or glitches. Chances are quite less for users to be facing glitches like multi-user mode not working.

Payroll for QuickBooks Online

Payroll for QuickBooks Online is an add-on solution that allows you easily process payroll with either QuickBooks Online Basic or QuickBooks Online Plus. As is the case with QuickBooks Online, Payroll is available at anytime from anywhere you have an Internet connection. The system is available for $19.95.

Payroll for QuickBooks Online will give you a step by step guide instructing you how to process payroll. The system will allow you to easily print paychecks or use the free direct deposit portal.

QuickBooks Online Plus

QuickBooks Online Plus includes all of the features included with Essentials along with the ability to manage inventory and track project profitability. This makes the version a great fit for project-based businesses such as contractors, or for businesses dealing with difficulties managing their stock.

QuickBooks Online Plus helps you manage labor costs, payroll, and expenses with job costing–allowing you to see project profitability with clear dashboards and reports. The inventory capabilities will let you monitor product levels, cost of goods, and recieve notifications when inventory is low so you can order more.

Note: If you're trying to switch to Single-user mode, the option in the File menu will say Switch to Single-user mode instead.

It is a technology that allows your computers to access the information it needs from a virtual machine in a single server.

To create a user login and set permissions for additional users, follow these steps:

From the menu bar, select Company, Set up Users and Passwords, Set up Users.

From the User List dialog box, select Add User.

Enter a User Name and Password (optional but recommended) and enter the password again to confirm.

If you need to add additional licenses to your QuickBooks file, click the Explain link

If you didn’t enter a password, click yes to create a password or No to skip this step.

Select the access option:

All areas—Provides access to all areas of QuickBooks except those which require Admin access.

Selected areas—allows you to choose the options for access to each sensitive area of your QuickBooks data.

Visit Details: QuickBooks Error OLSU 1013

The Bottom Line

Learn everything you need to know about setting up multiple users in QuickBooks Online. QuickBooks Online Multiple users are one of the best features of this software. It can be proven very useful for businesses.

We have tried to provide a clean and easy representation of all steps. However, if you are unable to perform any action or need support; you can call on our QuickBooks Support 1-347-967-4079.

Want to set up multiple users in QuickBooks Online? In this article, we have provided you the complete setup for setting up multiple users in QuickBooks. To set up multiple users in QuickBooks, you need to follow this step-by-step procedure. Read the article to get the steps to set up for multiple users or How do I give my accountant to my QuickBooks online account.