QuickBooks Condense Data Services

by sam ohay Blogger

QuickBooks has established itself as one of the easiest and most dynamic accounting software for small businesses to use to manage their accounting transactions. Managing accounting expenses and invoices can be a difficult task, so QuickBooks offers a variety of features and tools to simplify the journal entry process.

Everyone agrees that business requires continuous and sequential accounting. When you create a company file in QuickBooks, it contains all the information about your company. In some cases, the information is so extensive that company files can become very large. In such situations, compression features come into play to reduce the size of your company's files and ensure optimal performance of your software. This article details the need to know about QuickBooks Super Condense service.

What is Condensing QuickBooks Company File?

Before delving into the term "supercondensed," it's important to understand what condensation means in QuickBooks. Simply put, compression reduces the size of QuickBooks company files and improves the software's performance and utility. The QuickBooks Condense Data Utility ensures that your entire company's large files are compressed and an archive copy of the file is saved. You can also use the QuickBooks data compression utility to import your company's files from your desktop into the online version of QuickBooks. Several other benefits of compression can benefit QuickBooks users.

How Does QuickBooks Condensing Utility Work?

The updated version of QuickBooks Condensation Utility is effective and better than previous versions. Previously, a company's file size was reduced by removing transaction details and creating journal entries for the data. However, the updated version allows users to remove the audit trail and retain transaction details, making the compaction process faster and more effective. If you are using the 2019 version of QuickBooks, the compaction process is easy. To compress your data files, follow these steps:

  • Go to the File menu and click the Utilities option

  • Under Utility options, click the Data Compression option

  • Under the Data Compression option, click the All Transactions option. Retain, but delete the most recent audit trail information.

  • Clicking this option will reduce the size of your company's files by approximately 40%.

  • Once the process is complete, a window opens displaying your company's file reduction details and backup location.

Checking For Errors After You Compress QuickBooks Data File

Once you have compressed your company file, it is important to check for errors and ensure that your company file contains the same information before the compression process. Some of the reports you should check for errors include:

  • Period-Based Income Statement

  • Cash Flow Statement

  • Period-Based Balance Sheet for All Dates

  • Additionally, you need to compare the report with the report saved before the start of the consolidation process.

Any transactions that result in discrepancies should be recorded and a backup of the company file restored.

Super Condensing Company File in QuickBooks

Now that you understand what condensation means in QuickBooks, it will be even easier to understand supercondensation. Simply put, hyper compression reduces a company's file size more effectively and to a greater extent than traditional compression processes. Super Condense allows you to reduce the original file size by almost 80%. Using Super Condense with QuickBooks is effortless. Similar to the QuickBooks Condense Utility, Super Condense does not require journaling and ensures that condensation occurs efficiently.

Benefits of Super Condensing QuickBooks Company File

If you have a large company file in QuickBooks with more than three years of data, the performance of the file will decrease as the file size continues to grow. To ensure software efficiency, use Super Condensing to reduce file size. The main benefits of ultra-compressing your QuickBooks company files are:

Supercondensing QuickBooks company files ensure higher network stability

  • Once the super-condensation process is complete, data corruption issues will not occur.

  • Convert large company files and save space for other purposes.

  • Super Condensing ensures faster performance and high software responsiveness.

  • You can upgrade to new versions of QuickBooks more quickly.

  • Super Condensing improves the performance of corporate files by third-party applications.

  • You can run various reports effectively and efficiently without any delays.

Difference Between Condense and Super Condense

Now that we understand the two terms "condensation" and "hypercondensation," it is important to explain the main differences between the two processes. Condense is a utility built into QuickBooks, while Super Condense is an advanced version of file reduction for businesses. The QuickBooks Condense Data Utility reduces file size by 40%, while the Super Condense feature can reduce your company's file size by almost 80%, improving performance and efficiency.

Process of Super Condensing QuickBooks Company File

The actual process of super-compressing your QuickBooks company files is simple. Simply share your company's files with a trusted third party via email and your job is done. A compressed copy of your company file will be sent to your official email. We recommend that you back up your file contents and check your ultra-compressed files for errors. If a transaction error occurs, you can easily fix it using backups.


In conclusion, QuickBooks' capabilities for file condensation and super condensation provide a vital solution for managing the ever-expanding financial data of businesses. These processes ensure efficient software performance and data integrity, contributing to the streamlined financial management of your company.


What is file condensation in QuickBooks?

File condensation is the process of reducing the size of QuickBooks company files to improve software performance and utility.

How does QuickBooks Condensing Utility work?

The updated utility allows users to remove the audit trail while retaining transaction details, making compaction faster and more effective.

What is the difference between condensing and supercondensing?

Condensing reduces file size by 40%, while super condensing can reduce it by almost 80%, improving performance and efficiency.

How do I check for errors after compressing QuickBooks data?

You should review critical reports like income statements, and balance sheets, and compare them with pre-condensation data to identify discrepancies.

What are the benefits of super-condensing QuickBooks company files?

Super condensing ensures higher network stability, faster performance, and the ability to run various reports efficiently.

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About sam ohay Advanced   Blogger

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Joined APSense since, September 11th, 2012, From California, United States.

Created on Nov 3rd 2023 05:48. Viewed 102 times.


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