Most Effective Ways To Overcome Coworking Office Spaces Problem

For small businesses, a shared office space can act as a great transitional space. You might not need a very large space for your office or you are at the initial career phase and can not afford a huge office space, but still, you need a common place where you can work and interact with your prospective clients. It can also be a great idea to establish strong connections and relationships with other like-minded people and expand your business network.

However, a co-working space is accompanied by a few problems. In order to ensure productivity in your office environment and effectively manage your team, you will have to prepare yourself well in advance. Below are highlighted a few tips on how to resolve common problems to effectively manage a shared co-working space that results in greater happiness and productivity among the workers.

Common problems faced while managing your co-working office space

Although shared office spaces are great to work at, they are not emerging without any additional challenges. Below are outlined the most common problems that you might run into while effectively managing your time, so you can anticipate them and overcome the challenges that you are going to face easily.

1. Lack of flexibility and control over the space- Most of the office spaces come with a pre-configured layout, so it is almost impossible to have control over the flow of the space. This makes it important to choose an office space that has a layout catering to the needs of your organization, as well as, the needs of your employees. If possible, try to choose an office space that is naturally separated from the other space units so that you can have complete control of the area and get the freedom to work independently.

2. An increase in the distractions at the workplace- It might get extremely difficult to focus on a particular task as shared office space is home to a lot of different types of businesses. From the business owners who were working at home and are now working in a shared office space, there might be an increase in the desire to socialize. 

As a great leader and manager, give a small break to your employees so that they can socialize with each other or dedicate a small social space to the employees where they can interact. This social space should be located away from their work stations.

3. Difficulty in defining the work culture of your company: Defining the work culture and ethics of your company is an important step for the overall happiness and satisfaction of your employees. 

If you have chosen to work in a shared office space, then you might not be able to define the signatures of your company. So it is extremely important to choose an office space that is in congruence with the values and ethics of your company. Try to make space your own by giving it a sense of belongingness, for instance, add some motivational posters and give your employees some liberty to bring in their personal items and decorate their work stations.

How to ensure success for your company in a co-working space

1. Evaluate the needs of your company- Most of the shared office spaces offer basic facilities such as free use of office supplies, free coffee, free access to the kitchen, additional meeting and conference rooms and much more. Consider what amenities are required by your company in order to be very productive and choose your office space accordingly. This will ensure that your company goals are kept on track and met.

2. Ensure your worker preferences are met- Co-working spaces come in a variety of layouts. Some companies prefer an open office setting, while others prefer traditional cubicle spaces. It is extremely important to understand the needs and preferences of your employees and your company and choose an office space according to it. Focus and productivity should be your aim.

For example- An open office setting was preferred a few years back. These days it is not at all chosen because the workers had constantly complained of the lack of focus due to constant questions from the co-workers. On the other hand, some workers enjoy working in an open collaboration as they claim it helps them to enhance their creativity.

Thus, in order to suit all types of work styles, a co-working space should be dynamic and offer a variety of work setups including standing desks, collaboration spaces, closed meeting rooms, separate working areas, and much more.

3. Consider the location of your office space- It is important to consider a good location for your office. Your employees might expect a frequent break in between the work, so there should be additional facilities like parks, restaurants, cafes, and playing rooms for meeting their recreation needs. Plus, it is also important to see that the co-working space is situated in a comfortable area where it is easy to commute for your employees on a daily basis.

To conclude, you need to understand that not every office space is going to be the right fit for your company, and you need to choose your shared office space very wisely. Don’t rush and choose meticulously.