Microsoft Outlook: the way to Highlight Key Messages with Conditional Formatting

With numerous email messages arriving in your Outlook Inbox a day , it are often easy to miss those messages that are high priority or email that we would like to reply to more quickly. Microsoft Outlook Support includes a spread of the way for us to arrange and prioritize our messages. A method to spotlight important or priority messages is thru the utilization of Conditional Formatting.

What if I even have messages from the large Boss and I'd like them to face out? Now during a typical Inbox, these might be easily involved with many other messages that are just flowing in through Outlook. With Conditional Formatting, you'll create a condition to format messages from the large Boss (or a top client or another priority contact) in order that they display during a larger font or different color or both.

To Set Up Outlook Conditional Formatting:

Go to the View tab. Now, this is often where we will customize and alter our view of our Inbox.

From here, we'll choose View Settings. And you'll want to explore this in order that you'll customize what columns are displayed, how your information is sorted or filtered and other settings.

But our focus immediately is Conditional Formatting. Pick this feature. This is often where you'll see, as an example, why unread messages will show up as bold in blue. So know that you simply can change that if you want to possess a special display or preference.

To highlight the important messages from the large Boss, first, we'll choose Add. Next, we'll name this rule like the large Boss. Use something that's descriptive so it's easier for you to return back thereto later.

There are two things that you're going to want to try to here. The primary is to settle on how you would like your message to vary in appearance. We would like the formatting or the looks to be different--perhaps a bigger font or different colored text. Pick from any of the choices that are available to you like large red text. Once you've found out that formatting, select OK.

You're not done yet because we also got to found out the condition, that is, what are the circumstances where this font change is going to be applied? To try to this, we elect Condition then set those conditions or criteria. In my example, it'll be a selected email address for the large Boss but you'll probe the filter and it might be something that perhaps is within the subject line or within the body of the message. Once you create the condition, simply OK, OK, and watch what happens.

So now those key messages will really pop, stand out, and if you haven't been in my Inbox all day long or simply even visited a gathering and were gone for a few of hours, you'll spot that these could be your top priority responses. Conditional Formatting applies to new messages also as messages already in your Inbox.

If you've got tons of conditions, then the worth of Conditional Formatting are going to be diluted, but this could be how for you to flag those key messages from your top client, from a supervisor or another email that's coming therein you would like to form sure has top priority. Where are you able to use Conditional Formatting in Microsoft Outlook to spotlight those important messages? You will find other tips and techniques in Outlook Technical Support.

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Created on Dec 2nd 2020 23:45. Viewed 325 times.

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