Managing Data is Becoming Tougher and Tougher

In the year 2014, total digital data on the planet earth was estimated to be about 4.4 Zettabytes. And that number is expected to grow to 44 Zettabytes by 2020 i.e. 10 times more. So, the need for data management is also growing, companies are constantly finding ways to store, protect, and back-up their data.

So, what exactly is data management system? It is a collection of software programs that help an organization to store, organize, modify and extract all the data in its database. The software accepts instructions by user to transfer data from a particular application program to the database. All the data that can be found in an organization manner and can be retrieved easily and quickly. For instance, data that relate to company incorporation will only be found under that category and not in the category of data that includes employee details.

What else can you do from data management?

Efficient replication of existing data: A data management system offers an efficient document scanning solution and document management solutions. For example, it scans all the documents that are in paper form and converting it into digital form like PDF or JPEG. Using this system, an organization can replicate the copies of the original documents and save them in the database and there subsist transparency in the replication of data through the various servers used by a data management system. This keeps every small detail of the data consistent.

Keep the date secure: Every data that is replicated is secure irrespective of the number of times it has been replicated. For instance, the change and access logging facility enables you to see who logged in and viewed a certain file, the time he or she logged in and the computer from where it was viewed. Further, a metadata repository helps to get a detailed description of the data.

So, do it yourself or outsource the data management service? It is completely your choice, if you have the experts and right resources, do it yourself, if not, outsource the service to a company with expertise in this domain.

There are list of characteristics that define the kind of data that is secured under a particular domain. An interesting aspect of a data management system is that it has a built-in workflow section, which can either be a manual or rules based workflow. Some widely used commercially available database management systems in the market are dbase, FoxPro, IMS and Oracle, MySQL, SQL Servers and DB2.

Advantage of data management system

Flexibility: Since programs and data are independent, programs should not be changed if different species are added or deleted data from the database, or when changes of physical memory.

Rapid response to inquiries: Since the data are integrated into a single database, complex queries can be processed much faster if the data were separate, non-integrated files. In many companies, better customer service means a faster response.

Multiple Access: Database allows data in a variety of ways and are often accessed using several programming languages (both 3GL and 4GL programs nonprocedural).