How to stay safe while using QuickBooks Cloud Hosting Services?

by Jack William QuickBooks Hosting Consultant

Intuit's QuickBooks software is known for the best accounting features in the market and its reliability. The traditional version of QuickBooks involved installing QuickBooks on the local computer, and the user had to be present on the machine to work on the data. Now when the user avails QuickBooks Cloud Hosting service, the files and the software are installed on the remote server. QuickBooks on the cloud is extremely beneficial for those who need to work on the go and for all business owners and accountants in general.

A lot of factors are involved when a user selects QuickBooks Cloud Hosting service, and security is on the top of the pyramid. The reason for this is that QuickBooks works on the critical accounting data, and this data is to be kept secure to avoid any loss to the business. In QuickBooks Desktop, the user had to employ multiple ways to secure this data, but they always remain a risk of hardware data or theft. Though this is not the case with QuickBooks Hosting, what we discuss in this article is the smart ways you must use to stay safe while using QuickBooks Cloud Hosting Services.

Log out of the system every time you leave

No matter how much we or other QuickBooks Cloud Hosting services rave about the security, but as the owner of the data, it must be your responsibility to logout of QuickBooks from the device once you are done with your work. This must be actually a habit to ensure that you do not invite hackers and, even with top-notch security, lose your data. You can afford those extra minutes to log off and log in again when required but not risking your data.

Use a strong password

This rule is preached in every sector, and for those using the internet, this isn't something new. But, the reason we are mentioning it yet again is that even after knowing this from the very beginning, users fail to apply it in the internet world. The strong password is a concoction of character, number, letters. Moreover, it must never be too obvious one such as your name, someone's name from family, hometown name, etc. Such passwords are easy to crack, and no matter how secure the QuickBooks on the cloud is, your carelessness can leave your data vulnerable.

Be careful about multi-user accessibility

One of the greatest features that come while subscribing to QuickBooks Cloud Hosting Services is multi-user accessibility to work in collaboration with the employees and clients. The users are able to work together in real-time without the need to exchange data by making copies, which can lead to errors later. But while assigning roles and giving access to the users, you must be precise. Do not grant access to complete data, ensure what information is to be shared, and then grant multi-user access.

Concluding our article here, we wanted to explain that when it comes to data security and in cases like applying for QuickBooks Cloud Hosting services, the responsibility is from both ends. You cannot leave everything on QuickBooks Hosting provider, but the above-listed points should be kept in mind and amplify data security.