How to Print Form 1096 in QuickBooks

by James Antonio Marketing Head

Do you need to know how to print Form 1096 in QuickBooks? If you've never done it before, don't worry - it's actually a pretty simple process. In this blog post, we'll walk you through the steps so that you can get it done quickly and easily. First, you'll need to open up QuickBooks and go to the "Reports" menu. From there, choose the "1099 Forms" option. This will pull up a list of all the 1099 forms that are available for printing. Next, find the Form 1096 that you need to print and select it. Then, click on the "Print" button at the top of the screen. QuickBooks will then ask you how you want to print the form. You can either print it directly to a printer or save it as a PDF file. If you choose to save it as a PDF, QuickBooks will give you the option to email the file or save it to your computer. Once you've made your selection, click on the "OK" button and QuickBooks will take care of the rest. That's all there is to it!

What is Form 1096?

Form 1096 is a form used by the Internal Revenue Service (IRS) to report summary information for certain types of information returns. The form is used to report the total number of information returns filed, as well as the total amount of money reported on those returns.

The form is required to be filed by any person or entity who files 250 or more information returns during a calendar year. This includes any person or entity who files 1099, 1098, W-2G, or other similar forms.

If you are required to file Form 1096, you will need to complete one form for each type of return that you file. For example, if you file 500 W-2 forms and 50 1099-MISC forms, you will need to complete two Form 1096s - one for the W-2s and one for the 1099-MISC forms.

Form 1096 must be filed with the IRS by February 28th (March 31st if e-filing). You will also need to send a copy of Form 1096 to the recipient of the return - this can be done electronically or by mail.

Why Do I Need to Print Form 1096 in QuickBooks?

If you are required to file Form 1096 with the IRS, you must also print it in QuickBooks. This is because QuickBooks is the only software that can populate all of the required information on the form.

Form 1096 is used to report information about certain types of payments made throughout the year. The most common type of payment that requires Form 1096 reporting is credit card payments.

If you process credit card payments through QuickBooks, you will need to print Form 1096 and send it to the IRS along with your annual tax return.

While printing Form 1096 in QuickBooks may seem like an unnecessary step, it is actually required by the IRS. Without QuickBooks, you would not be able to accurately complete Form 1096.

How to Print Form 1096 in QuickBooks

Assuming you have already set up your QuickBooks account and have imported or entered the relevant data, printing Form 1096 in QuickBooks is a relatively simple process. Here are the steps you need to take:

1. Go to the Forms menu and select Print 1099/1096 Forms.
2. Select the type of form you want to print - in this case, Form 1096 - and the year for which you want to print it.
3. Click on Preview to generate a preview of the form.
4. Once you're happy with the preview, click on Print and choose your preferred printer from the list.
5. Click on OK to print the form.

What if I Can't Print Form 1096 in QuickBooks?

If you can't print Form 1096 in QuickBooks, there are a few things you can do. First, check to see if your QuickBooks software is up to date. If it's not, you can download the latest updates from the QuickBooks website.

Once you've verified that your software is up to date, try printing Form 1096 again. If you still can't print the form, contact QuickBooks support for help.


QuickBooks makes it easy to print form 1096 in QuickBooks for your business. Simply follow the steps in this article and you'll be able to print out the form quickly and easily. If you have any questions, feel free to post them in the comments below and we'll be happy to help.

Sponsor Ads

About James Antonio Advanced   Marketing Head

55 connections, 2 recommendations, 294 honor points.
Joined APSense since, February 10th, 2021, From New Delhi, India.

Created on Dec 2nd 2022 00:35. Viewed 94 times.


No comment, be the first to comment.
Please sign in before you comment.