How to Export all QuickBooks Data to a CSV file?

by Steve Hale SEO

CVS files make it easy for users to share their data and to secure it as well. For exporting data to a CVS file in QuickBooks users must learn things like a user must create a backup of the data.

Before export we must learn to import data in QuickBooks

The information you get from your QuickBooks program is just nearly as good because of the data that you give it. If you have been tracking data in a spreadsheet, you'll be able to import the CSV file into QuickBooks to stay your QuickBooks file complete and up so far.

Import Into QuickBooks

If your CSV file is properly formatted, you can add the data to QuickBooks using the import function. Complete these steps to add the data:

1. From the File menu, select Utilities, then Import.

2. Under file type, select Excel Files. When the Add Your Excel Data window opens, select Browse and select the CSV file you want to import. Even if you didn't create your file in an Excel program, QuickBooks still recognizes CSV files as Excel data.

3. Once your CSV file address appears in the Browse field, select Add My Data Now. QuickBooks will import the data and show you a summary after the import completes.

Export from QuickBooks

From Trial Balance Sheet in QB

1) Select Reports

2) From the drop-down list select Trial Balance report

3) Select the period covered by the tax return

4) Select Export

5) Select the radio button in front of a comma-separated value (CSV) file

6) Select the export button

7) Save the file to your desktop by selecting save as desktop, include "Trial Balance" and the year-end date in the file name

Exporting Transaction Data from the Find Window in QB

1. Using the Find window, transaction data can be exported for more than 1 customer, vendor, or employee. Filters can be applied to reduce the transactions to be exported down to just 1 customer, vendor, or employee. To get started, click the Edit->Find menu selection.

2. From the Transaction Type pull-down menu, choose Invoice, and then click the Find button. QuickBooks will locate and display the number of matches. For our sample data, there are 114 invoices. This data could be filtered further by choosing a Customer: Job, a Date range, a specific Invoice #, or an Amount. Additional filter options are available on the Advanced tab. Our goal for this export is to export all invoices, so we won’t enter additional filter criteria. To proceed, click the Export button.

3. The Export window provides the ability to send the exported data to a comma separated values (.csv) file or an Excel workbook. Exports to Excel are only compatible with Microsoft Excel 2000 or later, and you can choose either a new or existing workbook. For this example, we’ll opt to export the data to a new Excel workbook.

4. On the Advanced tab, export settings can be customized further. To complete the export, click the Export button.

5. QuickBooks will automatically launch Microsoft Excel with the exported data loaded. Here’s a screenshot of Excel 2007 with exported transaction data loaded.

Export transactions and trips to .csv in QuickBooks

In addition to the reports on the Reports page, you'll be able to export your transactions and trips in QuickBooks self-employed to a .csv file. to try and do this:

1) Sign in to your account

2) At the upper right simply on top of the Category/Type on the Transactions or Mile/Trips page, select the Export icon.

3) All the transactions from the presently selected time range, account, search criteria, and alternative classes are exported to the .csv file.

4) Check the exported file in the Downloads folder.

It is expected through this blog, you will understand how to export all QuickBooks data in CSV file. If you want more information on any QuickBooks related settings and features feel free to contact us at our QuickBooks HelpDesk number at +1800-816-6849 or you can also visit our website for a detailed review on this topics and other related to setting up your QuickBooks and for any other QB related errors.