How to do hassle free office shifting?
by Manoj Kumar Packers and Movers | Movers and PackersPackers and Movers Bangalore Office
relocation means there is bound to be discomfort, anxiety and some tension.
Because, while shifting your office you do not have the luxury of time. You
have to do lots of planning and preparation before deciding on the move. The
points given here will help you in moving to your new location without much
hassle and anxiety.
Plan your move in advance
It is imperative that you plan
everything well in advance. Since you and your staff members can only work
during office hours it is imperative that you fix deadlines for every stage of
work. Ask your staff to make lists of everything. Conduct an IT infrastructure
assessment of the new location, do an employee census and occupancy review, make
a furniture inventory etc.
Time is critical
You have to ensure minimum
downtime of office function as you can’t afford to compromise on product
/service delivery and the productivity of your team for long. Thus make sure
that the move is completed as fast as possible thus causing minimum disruption
in office functioning.
Safety and security
There are a large number of items
like - files, folders, tables, chairs, cabinets and other office furniture
apart from PCs, servers, keyboards, projectors, cable etc that require
extremely delicate and precise handling apart from safety and security
concerns. The degree of caution required while transporting these goods remains
the same whether you are shifting within the city or outside.
Ensure proper labeling and
storage
Proper labeling with department,
employee name and/or code, desk number etc. will hasten unpacking at the new
location. While the actual packing will be done by the relocate it is advisable
to involve your team members in the process as they can ensure that the packing
is being done properly and nothing is left behind.
Pinpoint which item is to be kept
where
Make a detailed drawing of the
new premises and specify which item is to be kept where. Give one copy to the
transporter and another to the office team responsible for the relocation. This
will be of immense help while unpacking goods and save precious time and
energy.
Update your clients and
associates
Let your associates and clients
know your schedule for shifting and your new address too. Also, tell if there
will be a delay in service so that they are able to plan accordingly. Inform
the Packers and Movers in Bangalore companies you do business with and also the
postal department about your new address along with the date of shifting.
Before moving paste your new address on your existing office.
Move only when the new premises
in ready
Ensure that your new office is
ready for your team to start work as soon as they land in your new office and
assemble their equipment. Make sure that the basic necessities of an office
like electricity connection, water connection, internet etc. are in place and
washrooms are working before relocating. In case you have ordered new furniture
this should also be in place.
Try to plan the move in
accordance with business cycles
Most businesses have a peak time
and a less busy time. Try to use the less busy time for your move, for example
if you are in the school books and stationery selling business it is a given
that the period when the academic year starts and the period just after that is
the busiest period for you. So you should not relocate during this period but
use the slow moving period that comes when the academic year has started
working smoothly to shift your office.
Hire a good packer and mover
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Created on Jan 22nd 2020 06:05. Viewed 406 times.