How Statement Printing can improve Your Bottom Line

by Dorano V. Professional PR since 2010

As a business owner (or manager), one of the more difficult decisions you may need to make is whether or not you should outsource a specific service. When your business was first starting out, you likely tried to complete as many of your tasks in-house as you possibly could. But now that you have grown and realized the benefits of specialization, there may be more lucrative outsourcing opportunities than you initially assumed.

Outsourcing and exchanging services is a fundamental component of any market economy. By making the decision to outsource, your business will be able to focus on whatever it is it does best while simultaneously having all of your necessary tasks taken care of. Additionally, depending on your current mode of operations, making the decision to outsource may be able to help save you a considerable amount of money as time goes on.

If your business is one that is heavily reliant on statement printing, this may be an area that could be significantly improved upon through the use of an effective business partner. Many businesses are simply not equipped to manage large-scale printing operations on their own and, consequently, the time, money, and hassle that can be saved by outsourcing these essential tasks will all be worth the change.

In this article, we will discuss the many different ways a business could potentially benefit from outsourcing their statement mailing and printing services. We will also discuss the benefits of outsourcing in general and how your business can find a partner that will effectively meet your needs.

 

Reasons to Outsource Statement Printing Services

With every operation that your business engages in, you will need to make a choice to either complete that operation in-house or outsource it to someone else. As a result, most businesses have a complex mixture of in-house and outsourced operations and this mixture may be adjusted as time goes on.

There are many different reasons that your business may consider outsourcing its statement printing services.

●       Pay less money for everything on a per unit basis—this may include ink, paper, envelops, special features (watermarks, etc.), and any other variable costs

●       Increased sense of professionalism—by having a specialist take care of your statement printing services, you can have the touch of someone specially trained in that field

●       General efficiency—because these companies all operate on a relatively large scale, they usually have systems in place that help increase efficiency

Many of the companies you may be considered as a partner for statement printing may also have other fields of specialization. These may include check printing, rebate services, and various others. Furthermore, the best statement printing and mailing services may also include certain warehousing services where you will have the option to store any of your materials that have already been printed.

 

Legally Compliant Medical and Financial Statements

If your statements are of the medical or financial variety, then they are likely something that you will need to pay extra attention to. Not only can the mistaken delivery of medical or financial information potentially cause your business to lose a client, but this can also result in your business facing a significant amount of legal issues.

If you are in the medical industry, then you will need to be sure to work with an outsourcing partner whose staff is fully trained and certified with HIPAA. Due to the sensitive nature of medical information, there are many additional regulations that do not apply to other industries. Financial information (invoices, bank statements, etc.) will also need to be handled with care.

 

Consistency for Contractors

If your business is one that works with a wide variety of contractors, then you should strive to create a system where contracts and other statements can be delivered consistently. By establishing a reliable system, your business will increase the likelihood of receiving payments on time and also avoid potential disputes with contractors in the future (missed payments, disagreements, etc.).

The best statement mailing services are the ones that will be able to consistently deliver the right information, in the right format, to the right address on time. Having a partner with the explicit purpose of making sure these things go right will improve your business relationships and even your bottom line.

 

Benefits for Mass Mailers

The reason why statement printing services are able to offer their clients so many benefits is because they are specialized services operating on an economy of scale. Essentially, the more that your business needs to mail within a given business cycle, the more that you will be able to save on the margin.

 

Unsurprisingly, bulk mailing services are among the companies that stand to benefit the most by outsourcing their statement delivery services. Whether they are creating a new marketing campaign, issuing invoices or receipts, or managing a rebate service, companies that are reliant on frequent mailing stand to gain a significant competitive advantage.

 

Secure Invoices

Invoices are not just something that may need to be delivered to contractors, but they also may need to be delivered to your ordinary clients as well. The size of your business and the nature of your industry will have a direct impact on your ongoing invoice needs.

 

Working with a specialist can help you have access to additional security features you may not be able to use on your own. This may include heavier paper stock, specialty envelops, and various other methods of concealing information. Even if these additional features never end up being necessary, offering your clients an increased level of security will certainly be beneficial over time.

 

Things to Look for in a Statement Mailing Service

Clearly, there are many different reasons a company might want to consider outsourcing their statement printing and mailing services. The combination of increased quality and decreased cost per unit that can come from making this decision should not be willingly overlooked. However, once you’ve decided that you would like to outsource these business functions, you will still need to choose an organization that you can partner with.

 

The best statement printing services are the ones that will be able to offer personalized solutions that directly address your business’ needs.

●       Look for a business that has experience working with businesses in your industry or businesses of a similar size

●       Check to see if the company is able to provide statements, marketing, and other mailing services

●       Calculate the amount you could save on a per unit basis (and make sure that the services you are considering can be scaled along with your growing business)

●       Make sure that the company you are considering will be a reliable partner—excellent communications, clear pricing schemes, well-reviewed, etc.

 

These are just a few of the things you should be actively looking for as a client. You should also seek out partners that are able to effectively answer your questions. Deciding to outsource your statement printing needs is a considerably important decision.

 

Conclusion

Generally speaking, if there is any way for your business to improve its operations, decrease costs, or add quality to something already in existence, you should consider the possibility of doing so. There are many different businesses and industries that can benefit from outsourcing their statement printing needs. Typically these businesses are heavily reliant on the use of mail, work in an industry that regularly issues statements, and is looking to improve their bottom line. If you can take the time to understand your current options, your business may be able to immediately improve.

 

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Created on Jan 3rd 2019 16:06. Viewed 544 times.

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