How Can You Improve The Productivity Of Your Remote Team Of Employees?

by Julie Clements Promoter
The business team is a very important component of any organization and to ensure efficiency and business success, it is essential that all team members work together. To maintain team spirit and ensure all are on the same page, meetings are organized regularly. Meetings are great occasions for delivering new knowledge and information and discuss critical issues. It is a great way to keep all employees in line with project expectations. Business meetings can be recorded and transcribed with the help of business transcription services into accurate transcripts for future reference.    

Meetings are an essential part of any project, especially if the team is spread across the globe. Offering remote working opportunities is an attractive way to gain productivity. According to Owl Labs State of Remote Work 2019, 42% of remote workers have plans to work remotely more often over the next five years than they do now.51% of on-site workers say they want to work remotely with 43% of U.S. employers saying they plan on offering more opportunities for remote work next year, according to a Condeco Modern Workplace report.  The trend to work remotely is increasing because it is less stressful for the employees and when an employee has a supervisor that’s open to flexible working, that employee is more likely to stay with the company. Engagement, trust, retention, and collaboration all come as a result of the opportunity to work remotely, in addition to the personal improvements on the employee side.  Although remote working has many advantages, it may sometimes be difficult for managers to manage. Being able to walk into the next room to ask your team about the progress of the project or explain a task is much simpler than trying to communicate to someone remotely. According to Harvard Business Review, though, 96% of professionals surveyed by SaaS company Werk whose technology provides flexibility insights, said they need flexibility but only 47% have the type they need. And a Deloitte survey found that 50% of Gen Z respondents and 44% of millennial respondents feel flexibility is important when they're choosing to work for an organization.

The success of remote team depends on two main aspects -- organization and communication.

* Organization 

  • Include the team: Engage with your team to ensure direct input from your employees and this improves trust and accountability. 
  • Do not ignore systems: Project tools like Jira, Basecamp, Asana etc often need a distributed team. Assigning tasks from one team to another helps to build workflow and allows all employees to give inputs to the project and build trust and accountability.
  • Do not stay connected for 24*7: Today, almost all business managers and employees are focused on work - life balance. So, staying connected for 24*7 with the team is not a good idea. Create a culture where it is acceptable for both you and your team to switch off at some point.

* Communication

  • Build a communicative culture: Working across various countries may cause communication difficulties like finding a common language to speak, getting replies and so on. So make it permissible to ask questions to have small talk once in a while. You can use instant messengers and form group chats to facilitate quick communication. 
  • Make contact times: Different time zones can be another difficulty for proper communication. So set times to communicate. Make arrangements either to stay late or to be early for meet ups. Outside of meetings, establish precise expected reply times on emails and messages at the outset so your team understands when they can expect an answer from their colleagues.
  • Know your time zones: It is important to know your time zones for communicating your deadlines. 

What Executives Should Look For

  • Focus on results and not time: Earlier, companies had 9 to 5 working time but today time doesn’t matter, what matters are results. Increased flexibility allows you and your employees to work out your most productive cooperation patterns without compromising their work.
  • Respect your team: Know your team members personally and treat them as individuals. This encourages workplace satisfaction and productivity.
  • Trust, transparency and responsibility are the key: Trusting your team members is very important. Managers can promote this environment by building a culture of transparency and accountability in the workplace.  

A well-organized meeting has a tremendous influence on the success of a team, improves communication and teamwork, increases team morale and satisfaction, boosts productivity and also enhances team effectiveness. To keep note of all important decisions made during a meeting, you can hire a professional transcription service that can record meetings and transcribe them into accurate documents for future reference.

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About Julie Clements Freshman   Promoter

7 connections, 0 recommendations, 42 honor points.
Joined APSense since, September 4th, 2012, From Tulsa, United States.

Created on Jan 4th 2020 01:08. Viewed 418 times.


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