Eight Google Calendar Features to Improve Your Productivity

Google Calendar is one of the most underutilized yet highly productive tools that enables you to organize your personal and professional life. Google Calendar keeps you on track and top of your game. Apart from making you more organized, it offers various options that can make your life easy but are often overlooked.

In this article, we will list some hidden features you probably didn’t even know about:

Drag and drop events on Google Calendar

With the Google Calendar’s drag and drop option, you can easily edit your calendar schedule as per your requirement. The drag and drop feature eliminates the manual editing of your calendar tasks. You don’t need to delete or change your events manually, just simply drag and drop your events to the right day.

You can operate through keyboard shortcuts

Google Calendar offers plenty of keyboard shortcuts that you can use for a smoother workflow. Some of the keyboard shortcuts you can use are:

• K or P to scroll to the previous data range
• J or N to scroll to the next data range
• T to jump to today
• C to create an event
• Backspace or delete to delete any event
• / to search
• 1 Or D to view the day schedule
• 2 or W to view the weekly schedule
• 3 or M to view the monthly schedule

You will get a daily agenda email

Google Calendar acts like your personal assistant and sends you a daily agenda email at 5.00 am, which contains your day’s events. To set this function, click on the gear option in the top right corner and click on the “Settings” option. On the left-hand menu, click on the calendar name you want to receive emails about and select the Daily Agenda option under general notifications. After that, you can choose the email option.

You can use the Task function to organize your events

Google Calendar offers some useful Tasks functions, which you can use to organize your events in a better way. To enable the task function, go to the blue Tasks icon in the right corner. And create a new reminder by clicking on the “Add a task” option and fill the details. To add a description, date, and subtasks, click on the pencil icon. You can mark the tasks as complete when you complete them.

You can add a new calendar

With Google Calendar, you can easily keep track of what your friends and co-workers are up to. You can add their calendar to yours. To set this function, click on the hamburger menu and click on “Add Calendars” and then feed the email address of the person whose calendar you want to add. Once you click on “Add Calendars,” a pop-up notification will ask you to request access. If you click on yes, that person will receive a message asking for permission to see their calendar. Once you get the consent, their events will also appear underneath your “Other calendars” section.

You can share your calendar

You can easily share your calendar by changing a few settings. To share your calendar, go to the “Settings” and click on your calendar. After that, scroll down to the Access Permission section and click on the “Get a shareable link,” which will generate a URL that you can share with others. You can share calendars via email as well.

You can embed your calendar

Google enables you to embed your calendar on your website or blog. To do so, go to the “Settings” page and click on the calendar you want to embed and select the “Integrate Calendar” option. After that, copy the embed code and paste it on your website or blog.

You can create a new calendar

Multiple tasks can make your calendar look crowded, or you can create calendars for certain types of events like work, personal, and specific projects, etc. You can sub-categorize your calendars nested under “My Calendars.” To do this, click on the three-dot icon, and select the “New Calendar” from the drop-down menu. After that, name your calendar and add a description followed by the calendar time zone. After creating the calendar, you can edit the settings and manage notifications.

Conclusion

Google Calendar is a very easy-to-use and straightforward tool to increase your productivity. You can explore the features mentioned above to improve your workflow.

Mia Watson is an avid technical blogger, a magazine contributor, a publisher of guides at Blogs Book, and a professional cyber security analyst. Through her writing, she aims to educate people about the dangers and threats lurking in the digital world. Visit My Site, geeksblog.uk.com

Source: Eight Google Calendar Features to Improve Your Productivity

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Created on Sep 14th 2020 03:44. Viewed 244 times.

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