Cheyney Group Accounting Software Review: County Board OKs Accounting Software
by Kelly Glauser FreelanceAfter
tabling discussion last month, members of the Montgomery County Board
unanimously approved spending $57,875 on new financial and payroll software as
part of their regular monthly meeting on Tuesday morning, Feb. 10, at the
Historic Courthouse in Hillsboro.
Board
members Mike Webb and Bob Sneed were absent from the meeting.
Finance
Committee Chairman Megan Beeler said she tabled the motion last month because
she felt there were some details that still needed to be ironed out. This
month's motion featured an approval to purchase both the financial and
payroll software
from Zobrio, but the committee decided to hold off on the human resource and
time keeping modules. Zobrio has agreed to lock in the same price for up to six
months if the county decides to add the human resource or time keeping modules.
Board
member Heather Hampton+Knodle asked if that price lock was included in the
contract, and Beeler said it's not because it's not part of the proposal. Dave
Penrod of Zobrio was present at the meeting and guaranteed to board members he
would offer them that same price.
Board
member Ron Deabenderfer asked about the advantages of the new software program.
Beeler said the county is currently paying for a software system, and this one
will improve the county's accounting ability and improve efficiency.
"It
offers better payroll and
inventory tracking,"
said Treasurer Ron Jenkins. "It brings us out of the Stone Age."
Board
Chairman Roy Hertel said the county employees tried two new software companies
and they preferred the Zobrio software, and Jenkins added that it's very user
friendly.
Board
member Mike Plunkett said the software does have an annual maintenance agreement, but will cost
$9,000 a year less than maintenance on the current software.
"Basically,
it will pay us back in six years," Plunkett said.
He
added that the board budgeted $80,000 for the project and will come in well
under that.
Consent Agenda
Under
the consent agenda, Supervisor of Assessors Ray Durston reported he hired a new
GIS technician, Cassidy Younker of Stonington. Durston said she is catching
onto the new job very well and will attend training next week.
County
Clerk Sandy Leitheiser said her office has been collecting fees under the
Rental Housing Support Program. The state charges $9 for every recorded
document and the county has collected $430,326 since the law's inception in
August 2005.
"The
intent was to serve low income housing," Leitheiser said. "I have
been trying to advocate to get those dollars returned to Montgomery
County."
She
said that the CEFS program and CEO Paul White applied to receive some of that
funding, and has brought $117,168 back to Montgomery County since 2012.
"We'd
like to see it all come back here, but this is a good start," Leitheiser
said.
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