Articles

Advantages of Business Video Conferencing

by Dunitz Santrino SEO
When a business has branches or offices in multiple locations either within the state or the country or even abroad, organizing a meeting of the representatives from those offices become a Herculean task for the controlling office to arrange the meeting. Further, even for a day’s meeting or a part thereof, the representatives from distant locations may have to undertake tiresome and costly travel overnight or have to sacrifice the official routines, affecting important works on the pre and post meeting day. Such tediousness may even affect the potential contribution during the meeting. From the personal point of view also, the representative from distant locations have to be away from family. A single solution relieves you of all those troubles; further, it offers you a lot of benefits ranging from cost saving to increased productivity. The solution is business video conferencing – it is a virtual meeting using the internet facility.

This system makes the meeting day as another normal working day except for the preparation for the meeting subject, which anyway the representatives will prepare wherever the meeting is held. Because, they may attend to their regular works pre and post meeting time and be present before the devices at the precise moment of starting of the video conferencing.

Another advantage is that you may hold as many meetings as is necessary or possible, since the video conferencing systems do not require many of the pre-meeting arrangements and is almost costless but serve precious purposes of the business. But, in case of physical meetings, the frequency will be very limited, in view of the time, cost and business productivity constraints. Further, you may also segment-wise meetings or meeting with an individual as you please as many times as you please. It is just like a discussion across the table in an office, though the parties to the meeting are a distance apart.

While the introduction of the video conferencing systems will initially require some financial outlay (however, negligible compared to the attendant benefits) towards purchase and installation of the video conferencing equipments like computer, a webcam, LCD projectors, and a stable internet connection. Some of these equipments may also be used for some other daily productive purposes, except for the meeting times.

This virtual meeting inches towards a paperless process; yet the verbatim proceedings of the meeting will be captured through the systems, thus becomes eco-friendly. Travel-less meetings mean a green initiative on the part of the company. Other benefits include huge savings in travel costs, lodging expenses, etc. Besides, the meeting with the representatives of the branches, business video conferencing may be useful for meeting with the marketing agents, training or webinars.

One drawback may be the different time zones, when the branches are in different countries. However, it is easily manageable and in fact is being managed.


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About Dunitz Santrino Advanced   SEO

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Joined APSense since, August 12th, 2013, From Bangalore, India.

Created on Dec 31st 1969 18:00. Viewed 0 times.

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