5 Tips for Successful and Breezy Event Planning

by Emma L. Business consultant

It takes a lot of planning, will, and organization to pull off an event of any size. If you're arranging an event, having exceptional event planning skills will come in handy while putting it together. It's crucial to develop techniques that can assist you in navigating the planning process since clients may have varied expectations for each event. In this post, we'll go over five tips for successful event planning. If you stick to these tips and do additional research, there’s no doubt that your event will be a success and that your guests will go home cheerful and satisfied.

640×480 jpeg
75.1 kB

640×480

1. Begin early

To guarantee that your event is a success, you should begin planning and preparing well in advance by contacting suppliers and venues, making reservations, and creating a calendar for all of the event's components. Planning ahead of time allows you to foresee possible problems and devise strategies to deal with them. Vendors and venues should be contacted a month before the event to ensure that everything is sufficiently prepared. If you have contracts with venues or providers, go through them now to avoid misunderstandings.

2. Know what your guests want

No matter the purpose of the event, you should know what are your guests' expectations. For example, every happening needs to provide certain food, whether it be a three-course meal or finger food. With that in mind, these survey templates can help you when planning to ensure that all of your guests have tasty food they can eat. Since some people have allergies and other food sensitivities, in order for everyone to be satisfied, you should know all the specifics. Surveying your guests in advance can also help you save money since, for instance, you wouldn't have to order gluten-free canapés if no one attending your event has an allergy. The survey may also help you choose themes and presenters that are most appealing to your target audience.

3. Stay on top of the trends

In order for everyone to have the best experience, you should keep track of what’s popular with the masses. The best way to do so is to do research on the upcoming event planning trends. For example, some experts predict that in 2022, the focus will be on smaller events probably influenced by the pandemic. Additionally, when it comes to decor, you’d want your event to have the best possible aesthetics. Rose gold, for instance, is a color that was all the rage in the early 2010s but nowadays the spotlight is more on the traditional hue of gold. Regarding photography, find a reliable event photographer who will follow trends. You don’t want classic old-fashioned photos from your most important day.

4. Have a plan B

Rarely is an event successfully carried off without at least one complication, such as a missing item or a late arrival of a VIP. Create a plan B for each of your event's most crucial aspects. As concerns develop in the future, prioritize them to see whether a solution can be found or if it has to be dropped from the event. This way, you won’t be stressed out in anticipation of everything that may go wrong.

5. Budgeting is key

Don’t let the enthusiasm get you carried away when it comes to sticking to your budget. You must be disciplined though it may be hard at times. After a while, it's easy to let your spending spiral out of control, which leaves you without a safety net in case anything unexpected happens. It’s a good idea to even stay a bit under your budget if you can manage it not affecting the event. Keep your spending in check by using the technologies available and budgeting tools such as Google Sheets. This way, you can make sure that everyone in charge of spending money on the event is on the same page with regards to the total budget.