Cloud-Based PEO Software Can Ease The Crush of The Benefits Open Enrollment Period

by Craig Babigian HR software for PEO

Our PEO and ASO customers love to hate open enrollment. Especially in the era of Obamacare, where the insurance industry joins forces with the government to create a pre-holiday snarl of paperwork and human resource regulations that can cause real headaches for PEOs, ASOs, their clients, and their employees.

But what if open enrollment didn’t have to mean “open season” for stress? What if you could find benefits enrollment software for PEOs that could handle the new requirements of the Affordable Care Act, ease communication between insurer and enrollee, and intuitively automate some of the most tedious benefits workflows, saving you time while keeping your clients compliant?

Benefits enrollment software for PEOs

Utilizing effective software during benefits open enrollment season can help facilitate conversations between the payer, the employer, and the enrollee. Communicating the steps for enrollment and all the necessary deadlines, while offering spot-on customer service, will help facilitate a smoother process. Changes to the plan, key due dates, coverage benefits, costs, and eligibility notifications can all be handled via an automated process designed to streamline your workload.

Most HR managers would agree that helping their employees understand their options is – at least – one-third of the battle during open enrollment season. We’d give equal weight to data capture and transfer during the enrollment process and another one-third to compliance. When it comes to open enrollment, these are the three legs of the insurance tripod.

Cloud-based software for PEOs and ASOs should have the functionality to make the open enrollment period for employees easier. Data entered directly into the cloud can easily be transmitted to the insurance carrier via an encrypted link, speeding up the process of enrollment by dumping “old school” mountains of paper. Remember faxing? You can put those days even further behind you. Instead, enroll employees via an online portal that is clean and easy to use, eliminating incomplete forms and reducing your stress.

Finding benefits enrollment software that is integrated with all of your other HR software is a huge plus. PrismHR is a great example of how the interoperability between service platforms can make benefits, payroll, and other HR functions more efficient. The platform allows workplace employees the ability to compare up to three insurance plans simultaneously, which is very helpful for small businesses enrolling employees on the open market. Finding a software platform that’s mobile friendly is an imperative adaptation for today’s device-connected society.

Eliminate the Chaos with Benefits Enrollment Software

There is no question that cloud-based benefits software can make the difference between a time-laden and stressful benefits enrollment period, and a streamlined, automated easy-to-use process. While you may think using the words “streamlined” and “benefits enrollment” in the same sentence might be an oxymoron, we assure you it isn’t. Open enrollment doesn’t have to take weeks; with workflow builders designed directly into the platform, you can automate many of the labor-intensive functions your team used to struggle with. You can make changes to workflows without contacting coding or engineering support.

Changes happen as soon as you hit “refresh.” You can send communications to a group of employees at a client site, or notify an individual with an employee-specific message.

To learn more about PrismHR Benefits Enrollment software, designed specifically for PEOs and ASOs, and their clients, visit

About Craig Babigian Freshman   HR software for PEO

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Joined APSense since, June 13th, 2016, From Southborough, United States.

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